Legal

Personal Information Protection Policy

Women in Governance (“WiG,” “we,” or “our”) is dedicated to supporting women in advancing their careers, developing their leadership skills, and pursuing board positions. We also help organizations achieve workplace equity, diversity, and inclusion through our Parity Certification. To fulfill our mission, we offer a variety of career development services, including conferences, events, workshops, and training (collectively, our “Services”).

As part of our activities, we collect, use, and disclose data—including personal information—to provide you with the Services you have requested.

This Privacy Policy (the “Policy”) is intended to help you understand our practices regarding the collection, use, disclosure, and retention of your personal information.

By providing us with personal information through our forms, visiting our website (https://lagouvernanceaufeminin.world/, our “Website”), or communicating with us, you agree that your personal information will be handled in accordance with this Policy, and you authorize WiG, its partners, and service providers to process your personal information for the purposes outlined below.

If you do not agree to the collection, use, and/or disclosure of your personal information by WiG in accordance with this Policy, please do not provide us with such information. Please note, however, that we may not be able to offer you our Services without the necessary personal information.

You may withdraw your consent at any time by contacting our Privacy Officer using the contact details listed in the “Contact Us” section.

What personal information do we collect?

To provide you with our Services or when you visit our Website or communicate with us, we may collect certain personal information about you. We may collect and process different types of personal information in connection with our Services and activities, including:

  • Basic identity information, such as your first and last name;

  • Contact details, such as your email address, phone number, mailing address, city, province/state, and country;

  • Information about your organization, such as the name of your organization or employer and your job title;

  • Information related to allergies or dietary preferences;

  • Information related to your use of our Website, such as cookies, technical browser data, and your preferences;

  • Any other personal information you voluntarily provide, such as testimonials.

Any additional personal information you provide will be processed in accordance with this Policy. If you provide us with personal information about other individuals, you must notify them and obtain their consent.

We do not knowingly collect personal information from children under the age of 14. If you are under 14 years old, please do not provide us with personal information without the express consent of a parent or guardian.

How do we collect personal information?

We collect your personal information directly from you and during our interactions, based on the data you voluntarily and freely choose to share with us.

How do we use personal information?

We use your personal information to fulfill our mission, including:

  • To provide you with the Services you have requested;

  • To manage our operations and events you wish to participate in;

  • To respond to your questions and comments, collect your testimonials, and communicate with you;

  • To ensure your dietary or health restrictions are respected during our events;

  • To promote our events and activities;

  • To improve and optimize the content and functionality of our Services and Website and better understand our clients and their needs;

  • To ensure the proper functioning and security of our Website, personalize your experience, analyze our performance and marketing activities;

  • To send you our newsletter or other communications you have subscribed to. You may unsubscribe at any time by clicking “unsubscribe” at the bottom of our emails;

  • For any other compatible secondary purpose;

  • For other purposes with your consent or in accordance with applicable laws.

We also use this information to comply with our legal and regulatory obligations.

With whom do we share personal information?

Your personal information is not shared or disclosed to third parties for purposes other than those for which it was collected, as described in this Policy—especially to provide our Services—unless permitted by law or unless valid consent has been obtained.

Third-party service providers and/or partners who provide us with website, hosting, or other services may access or process personal information in the course of delivering those services. In such cases, they are contractually bound to confidentiality and compliance with privacy laws.

We may need to disclose personal information to comply with a legal obligation or to protect our rights, including to government authorities and law enforcement agencies where required by law.

We may also disclose certain personal information as part of a business transaction or corporate reorganization, only if necessary and in compliance with the law.

We use personal information solely to fulfill the primary purpose and legitimate objective for which it was collected, or for purposes compatible with that original purpose.

Where do we store personal information?

Our service providers and we store and process your personal information primarily in Canada and the United States. If required by law or court order, authorities in these countries may gain access to certain personal information.

How long do we retain personal information?

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Policy and to comply with our legal and regulatory obligations.

To learn more about how long we retain personal information, please contact us using the information provided in the “Contact Us” section.

How do we protect personal information?

We follow industry best practices to protect the information transmitted to us. We maintain appropriate physical, technical, logical, and administrative safeguards suited to the sensitivity of the personal information, in order to protect it from unauthorized access or disclosure, alteration, accidental or unlawful loss or destruction, misuse, or any other unlawful form of processing.

Our staff members are bound by a duty of confidentiality. Only those who need to access personal information as part of their duties are authorized to do so.

Given the inherent risks of data transmission over the Internet, we are not responsible for data in transit and cannot be held liable for any interception, misuse, modification, deletion, destruction, or unauthorized use during transmission.

If you believe your personal information may have been compromised, please contact us using the details provided in the “Contact Us” section.

What are your rights regarding your personal information?

In certain circumstances and in accordance with applicable data protection laws, you have the following rights:

  • Access: the right to ask if we hold personal information about you and to request access to that information;

  • Correction: the right to request correction of incomplete or inaccurate personal information we hold about you;

  • Withdrawal of consent: the right to withdraw your consent to the use or disclosure of your personal information;

  • Request for deletion: the right to request the deletion of personal information we hold about you;

  • Right to information: the right to request certain information about decisions based solely on automated processing of personal information.

How to contact us?

For any questions or comments about this Privacy Policy or about your personal information, to exercise your rights, file a complaint, or obtain information about our policies and practices, please contact our Privacy Officer by email at info@lagouvernanceaufeminin.org or by mail at:

Women in Governance
Attn: Privacy Officer
1250 René-Lévesque Blvd W, Suite 2200
Montreal, QC H3B 4W8
Canada

How do we update this Policy?

This Policy may be updated or modified from time to time without prior notice. The collection, use, disclosure, and processing of your personal information by WiG are governed by the current version of this Policy.

Last updated: March 26, 2025